Absentee Procedure

Those who have purchased an evening-only ticket but are unable to attend may request a proxy form. Completed proxy forms must be received by Thursday, February 6, 2019 at 5:00 p.m. PST.

Request for Proxy for Fixed-Price Draw on Saturday, February 8, 2020


FAQ for Absentee Balloting for the Fixed-Price Draw on February 8, 2020

Do I have to purchase a Masters ticket to participate in the art sale as an absentee?
Yes. Masters tickets for Autry members are $175 and $250 for nonmembers. You can become a member and get the discounted ticket price immediately.

Can I purchase more than one ticket to increase the odds of my name being drawn?
Yes. Each ticket includes one ballot book.

What does “fixed price” mean?
The price listed is the price the buyer will pay. Unlike an auction, there is no bidding in a fixed-price draw.

How does the draw work?
Each ticket buyer is assigned a ballot book with a unique buyer number. The book contains one ballot for each piece of art. For each artwork a buyer wishes to purchase, they write their name on the ballot that matches the item number on the ballot box and deposit the ballot into the box. At the designated times ballots will be randomly drawn and the names posted next to the artwork. Please see the complete Rules of Sale for more details.

What does the proxy do?
The proxy will complete all ballots on your behalf, stamp them “Absentee,” and deposit them into the ballot boxes. When the Gallery Assistants conducting the draw see ballots marked “Absentee,” they will know that the buyer is not present. After the draw, you will be notified whether or not your name was drawn.

Are there other expenses?
Perhaps. Sales tax may apply. Buyer must also pay for shipping, if required. An Autry representative will contact you about the shipping expense and to coordinate the delivery of artwork.

If I put my name in for several pieces, am I responsible for buying all of the pieces for which my name is drawn?
Yes. Please make your selections carefully. You must purchase all artwork for which your name is drawn, and all sales are final.

When can I expect to receive my artwork?
All artwork remains on exhibit at the Autry through March 22, 2020. The art distribution process begins on March 30, 2020. An Autry representative will contact you to coordinate the delivery date with you.

Where do I send the proxy forms?
Completed proxy forms may be scanned and e-mailed to Jreilly@TheAutry.org or faxed to 323.660.5721. Forms must be received by Thursday, February 6, 2020, at 5:00 p.m. PST.

How do I pay for artwork?
Payment for artwork must be received within 10 days of the sale. We accept Visa, MasterCard, American Express, and Discover. Sales tax will be added when applicable. Cash and checks are also accepted and generate more support for the museum.